For Post-docs & Researchers

You're going on leave.
Your samples should still be safe.

When you're away on parental or medical leave, your samples need to be accessible to whoever covers for you — without ambiguity, without misuse, and without blame. Vial Tracker Free documents what's yours before you go.

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ClearChain of custody
"I came back from maternity leave to find samples missing and no clear record of who had accessed my freezer box. I had no recourse."
— The situation Vial Tracker Free prevents
The problem

Extended leave without documentation creates sample liability for everyone

You've worked for years building those samples. You're going on parental leave — or medical leave, or any extended absence. You need someone to be able to access specific vials while you're away, and you need to come back to find everything as you left it.

Without a documented inventory and a formal coverage agreement, both outcomes are at risk. Colleagues accessing samples informally have no clear record of what they took or used. You return to find missing samples and no accountability trail. Disputes about what was used — and by whom — are impossible to resolve.

Vial Tracker Free gives you a documented handover to your cover, and a signed record that comes back to you when you return.

What's at risk during the absence
No coverage record means no accountability for accessed samples
Returning from leave to find missing or altered samples
Disputes about what was used are unresolvable without documentation
Your research continuity depends on samples being where you left them
What you get

Built for the real-world lab

Pre-leave documentation
A full inventory of every sample you hold, documented and timestamped before you leave. Your cover knows exactly what is there and where to find it.
Formal coverage handover
A signed agreement between you and your cover, specifying which samples they can access and under what conditions.
Return audit
When you come back, compare the current inventory against the pre-leave record. Any discrepancy has a documented context — not a mystery.
No overhead
It's Excel. Your cover already knows how to use it. No training, no new accounts, no IT involvement.
How it works

Up and running in an afternoon

1
Download the file
No installation, no account. Open it in Excel before your leave starts.
2
Document your holdings
Enter every sample with location, passage, and who may access it during your absence.
3
Handover to your cover
Your cover signs the inventory. You both have the same record. Disputes before they happen.
Other challenges Vial Tracker Free solves for Post-docs

Every situation where your record matters

Vial Tracker Free is built for the moments that define your professional reputation — not just one of them.

Leaving the lab
A timestamped, PI-signed handover record that protects your reputation when you move on.
Read more →
IP & research credit
A timestamped record you own — the difference between a claim and proof.
Read more →
Internal project transfer
Switching projects loses as much knowledge as a departure — without any of the formality.
Read more →
Cross-institutional move
Moving institutions mid-grant? Document what travels, what stays, and what was agreed.
Read more →

Your samples should be waiting for you when you return

Download Vial Tracker Free today. Document your holdings before you go. Come back to a clean record.

Download Vial Tracker Free — it's free
Works in Excel
No account required
Works alongside any LIMS
Made in Singapore